FOOD VENDOR APPLICATION

www.summerstomp.ca  vendors@summerstomp.ca
http://www.interiorhealth.ca/YourEnvironment/FoodSafety/Pages/Permits.aspx

Box 850, Salmon Arm, BC V1E 4N9

EVENT SITE – SICAMOUS, BC

VENDORS WISHING TO PARTICIPATE IN THE SUMMER STOMP AND BURNOUT MUST PROVIDE PRIOR TO THE EVENT.
Application submissions do not guarantee a vending space.

Food Vendor Policy

All Food Vendor Booths must meet the standards under the BC Health Temporary Food Service Regulation and must display a valid BC TEMPORARY FOOD CONCESSION PERMIT.  All vendor information will be shared with the Health Department and the Health Inspector may contact you in advance.  Concessions must conform to BC electrical and building codes including a valid BC electrical inspection sticker or an inspection certificate posted on the premises.  All vendors must also comply with BC Fire code required – CAN/ULC 1254 Standard. Any vendor failing to comply with the above requirements will not be hooked up and will not receive a refund.  Food vendors are also required to carry and supply a copy of $2 million liability insurance.

Copies of the BC Temporary Food Concession Permit, Inspection Certificate, Liability Insurance, and Food Safe Certificate must be supplied to Summer Stomp and Burnout: Box 850, Salmon Arm BC V1E 4N9, along with your application and cheque.

All Cheques payable to: Summer Stomp Committee
Online payments will also be accepted upon confirmation of your registration by a Summer Stomp representative.

IF SUPPLYING YOUR OWN POWER YOUR GENERATOR MUST BE QUIET AND IN GOOD RUNNING ORDER PLEASE

Check In / Set Up Hours  STOMP SITE – Overnight Security Provided
Thursday – 8AM-10PM
– All Vendors with or without vehicles must be inside the gates and set up on or before 9:00 a.m. on Friday.

VENDOR PASSES WILL ONLY ALLOW PEOPLE ON SITE THAT HAVE BEEN PRE-AUTHORIZED BY SUMMER STOMP AND BURNOUT PERSONNEL.  Your Vendor Leader will meet you on site to accompany you to YOUR DESIGNATED VENDING LOCATION.   PLEASE ENSURE ALL CONTACT INFORMATION IS KEPT CURRENT. Changes, Cancellations and Special Requests must be done in writing.   No Refunds after June 1.

Checklist:

  • Completed Food Vendor Application
  • Power and Water Requirements
  • Copy of $2 Million Dollar Liability Insurance
  • Copy of Health Permit
  • Food Vendor’s 50% Retainer due upon notification of approval from the Vendor Leader
  • Food Vendor’s Full Payment due on or before June 1
  • Photo or drawing of booth showing all serving sides (show where tongue is)
  • If extra power is needed, payment must be provided by June 1st
 NOTE: Ensure your measurements for your booth are accurate, as you will be charged for extra space needed if we have not been correctly informed of size!

GENERAL

Vendor Coordinator will determine locations and upon arrival you will be directed to your location.

Vendors will have the opportunity to set up their tents or booths on Thursday.   ALL VENDORS MUST BE SET UP NO LATER THAN Friday at 9:00AM – please confirm approximate time of arrival with your Vendor Leader (some exceptions will apply).

Vendors are encouraged to keep their booths open for business during all hours of the Summer Stomp and Burnout.

Any Vendor wishing to cancel a booth space must submit their request in writing no later than June 1st (email accepted) and upon approval the Vendor would receive a 50% refund on all monies paid.  There will be no refunds after June 1st (some exceptions due to emergencies or health related incidents will apply).

Vendors are reminded that all cleanup by you or your staff will be carried out at your site.

Please fill out all fields in the following form to apply:

Fields marked with a * are required

LOCATION


BOOTH SIZE


PART A – APPLICANT CONTACT INFORMATION


Please Complete in Full.


PART B – STAFF


Please list yourself (proprietor) and other staff members (MAX. 4 including yourself (no exceptions).  Only those listed below will receive wristbands provided by your Vendor Leader.  Special requests MUST be authorized by your Vendor Leader.


PART C – FOOD ITEMS


PART D – ELECTRICAL & WATER REQUIREMENTS


PART E – WAIVER


In consideration of vending at the Summer Stomp and Burnout I DO HEREBY for myself, my executors and administrators WAIVE, RELEASE and FOREVER DISCHARGE any and all rights and claims for damages, including any claims of loss, damages or injury to my person or property arising from vending at the Summer Stomp and Burnout, in Sicamous, BC, the owners of any event sites, any volunteers, their agents, representatives, successors and assigns.


I HAVE READ THIS WAIVER and knowing these facts, I hereby for myself, my heirs, executors, administrators or anyone else who might claim on my behalf, covenant not to sue and waive, release and discharge volunteers, suppliers, agents, employees, and other personnel in any way assisting or connected with the events from any and all claims or liability of any kind or nature whatsoever arising out of my participation, even though that liability may arise out of negligence or carelessness on the part of the Summer Stomp and Burnout in Sicamous, BC.


I accept the above stated conditions and do not hold the Summer Stomp and Burnout or its staff and/or affiliates, or volunteers, legally responsible for any loss, damage or theft incurred to myself, my employees or my goods and equipment during this event.  I understand that health and safety inspections will occur during the Event and that I need to have all required permits and insurance present.